In this document, we present the rules for the processing of personal data in connection with subscribing to our newsletter and applying for the ECE Warsaw 2023 Conference.
The administrator of your personal data is MADOGZ sp. z o. o. with its registered office in Ustrzycka 6, 02-141 Warsaw, KRS: 0000873332, NIP: 5213914790, REGON: 387697923.
For what, how long and on what legal basis will we process your personal data?
Your personal data will be processed in accordance with the Act of May 10, 2018 on the protection of personal data (Journal of Laws of 2018, item 1000) and in accordance with Regulation (EU) 2016/679 of the European Parliament and of the Council of April 27, 2016. on the protection of individuals with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (GDPR). Further on, we indicate in more detail on what grounds we process your data.
Your personal data that you provided when subscribing to the newsletter will be processed in order to send you by e-mail or telephone information about the Fairs organized by us, commercial offers and other information about new products, products and services. Providing personal data is voluntary, but necessary to subscribe to the newsletter.
Your personal data will be processed for the duration of the newsletter, unless you opt out of receiving it earlier, which will remove your data from the database. The legal basis for processing is your consent (Article 6(1)(a) of the GDPR).
People applying for the ECE Warsaw 2023 Conference
When applying for the Fair as an exhibitor via the online application form, you must provide the data necessary to apply and perform the contract, such as name and surname, billing address, e-mail address, telephone number. Providing data is voluntary, but necessary to register and conclude a contract.
The data provided to us in connection with the application is processed in order to handle the application and perform the contract (pursuant to Article 6(1)(b) of the GDPR), issue an invoice and include the invoice in our accounting documentation (Article 6(1)(c) GDPR) and for archival and statistical purposes (Article 6(1)(f) of the GDPR).
Data on applications will be processed for the time necessary to handle the application and perform the contract, and then until the expiry of the limitation period for claims under the concluded contract. In addition, after this period, the data may still be processed by us for statistical purposes. Also remember that we are obliged to store invoices with your personal data for a period of 5 years from the end of the tax year in which the tax obligation arose.
Who will we share your personal data with?
Your personal data may be transferred to our subcontractors, i.e. entities whose services we use to process data and provide services to you:
Chamber of Commerce, Cereal Processors and Feed Producers, with its registered office in Warsaw, at ul. Wspólna 56, 00-684 Wwa, entered into the National Court Register under the number 0000116407, NIP: 5272102616, REGON: 012969507 – organizer
MADOGZ sp. z o. o. ul. Ustrzycka 6, 02-141 Warsaw, KRS: 0000873332, NIP: 5213914790, REGON: 387697923 – operator
EXPO XXI, ul. Ignacego Prądzyńskiego 12/14, 1-222 Warsaw. – venue of the event
Google Inc., 1600 Amphitheater Parkway, Mountain View, CA 94043, USA. – in order to contact you directly by e-mail or telephone (we use Gmail and save contacts there)
Fakturownia Sp. z o.o., 00-389 Warsaw, ul. Juliana Smulikowski 6/8, NIP 5213704420 – in order to use the invoicing program in which the data of persons for whom the invoice is issued is processed,
Accounting office – in order to use the services of an external accounting office that processes data visible on invoices.
The recipients of your personal data may also be entities authorized to obtain personal data.
Your personal data will be stored in accordance with security and confidentiality standards. Personal data is collected with due diligence and properly protected against access by unauthorized persons.
You have the right to access your personal data, rectify it, delete it, limit processing, object to the processing of personal data, transfer data, withdraw consent to the processing of personal data. You can contact us on this matter by e-mail at: email@example.com. You have the right to lodge a complaint with the Office for Personal Data Protection.
The rules related to the implementation of the indicated rights are described in detail in art. 16-21 GDPR. We encourage you to familiarize yourself with these regulations. We emphasize that the above-mentioned rights are not absolute and you will not be entitled to all activities related to the processing of your personal data. For your convenience, below we indicate what are the limitations regarding your rights in connection with the contract concluded with us.
In the case of contract data, you cannot rectify this data after the contract has been performed. You also cannot object to the processing of data and demand the deletion of data until the expiry of the limitation period for claims under the concluded contract. Similarly, you cannot object to the processing of data and request the deletion of data contained in invoices. After the expiry of the limitation period for claims under the concluded contract, you can, however, object to our processing of your data for statistical purposes, as well as demand the removal of your data from our database.